How to Apply

It is recognized that many institutions have made considerable progress toward developing proposals for infrastructure projects. The Knowledge Infrastructure Program is designed to permit existing proposals to be used to the maximum extent possible. If an institution is developing a new proposal, please consult the checklist to determine the type of information that should be included in that proposal.

To submit a project for consideration, applicants must:

  1. complete the Knowledge Infrastructure Program online summary form.
  2. provide paper copies of full detailed project proposals and supporting documents

A separate application form should be completed for each distinct project.

For your convenience, and particularly to aid you in confirming approval within your own institution on the details of a project before completing and submitting the online summary form, you may download and use the appropriate Word version (university or college) or PDF of the forms below. Once approval within your organization has been confirmed, we ask that you input your approved data into the online form and submit it electronically.

  PDF Word document Online Version
College Summary Form 49 KB, 6 pages 119 KB, 6 pages Online Summary Form
University Summary Form 46 KB, 6 pages 113 KB, 6 pages Online Summary Form

After completing the online summary form, the applicant must print the online form, ensure that the Attestation at the end of the form is signed by the President or Chief Executive Officer of the institution and attach the form to a paper copy of their full detailed proposal.

Applicants have two options with respect to providing the paper copies of proposals that must be provided to complete the application process:

  • Preferred: Provide two (2) paper copies of each proposal and an electronic version on diskette or CD-ROM either using the Microsoft Office suite of products or Adobe PDF; or
  • Alternative: Provide six (6) paper copies of each proposal.

Applicants should ensure that they include in their written proposal, any supporting documents discussed below that will be useful in establishing such factors as the readiness and merit of a project as well as confirming that it is a priority of its partners.

All paper copies of proposals from an institution can be sent to the Program in a single package.

The mailing address for proposals is:

Knowledge Infrastructure Program
Room 931D
235 Queen Street
Ottawa, Ontario
KIA 0H5

Completing the online Summary Form

The information provided below is designed to help step-by-step in completing the online form.

Projects will be assessed on their readiness and merit based to a significant extent, on the information provided in the online form. Therefore applicants must ensure completeness of the form by filling out all the sections provided on the form.

In the paper copy of a project proposal, the applicant should expand on the responses provided in the limited space on the online summary form by substantiating the financial support for the project and any regulatory or other approvals (by attaching relevant documents) and by explaining the methodologies used to determine the values included on the form, such as how the economic impact of a project was calculated.

Applicants are asked to expand abbreviations or acronyms wherever possible when completing the description sections of the summary form.

Summary Information

Name of Institution: Indicate the overall institution name rather than the name of a faculty of college within the institution. The parent institution, rather than any affiliated or federated institutions associated with it, must be the applicant to the program.

Project Title and Location: The specific location of a project should be provided, as this may differ from the location of the parent institution.

Project Leader

Project Leader: The project leader will be the main point of contact for discussions or clarifications of information provided, including technical and financial information.

Project Timing

Project Timing: Activities, such as planning and seeking regulatory approval for a project, may have commenced in a previous year. Alternatively, the start date may be a forecast. For forecasts, be as accurate as possible as the federal government will monitor progress of projects against the forecasts provided in the application form.

Information on the actual or proposed start date as well as the proposed completion date must be provided. Projects must be materially complete by March 31, 2011.

Project Readiness Factors

Applicants are asked to provide all of the key documents available at the time of application that indicate project readiness. In some cases, this may involve documentation that indicates when a decision will be made available. Examples of supporting documentation include the following:

  • Approval in principle by governing board of institution

    A letter signed by the applicant institute's President or Chief Executive Officer or equivalent authority; this letter should indicate that the proposed project is a priority for the institute and that the institute is willing to provide all required administrative support for the successful completion of the project. The signature(s) on the letter should match with the signature(s) on the Attestation at the bottom of the online summary form.

  • Engineering designs and regulatory approvals

    Applicants should provide approvals from appropriate authorities that the proposed project meets all the regulatory requirements in their local jurisdiction, province or territory, and in Canada (e.g. Ontario Building Code, National Building Code of Canada, etc.).

  • Funding from all other sources confirmed in writing

    Applicants should provide letters from other funding partners, which outline the partners' support and contribution to achieve the balance 50 percent of project funding. The other funding partners can be the eligible recipients themselves, provincial or territorial governments, the charitable sector, the private sector, or others as appropriate.

  • Statement of Assessment in accordance with CEAA

    Construction projects receiving financial assistance from the federal government may require that a assessment be conducted in accordance with the Canadian Environmental Assessment Act (CEAA). Industry Canada is applying the Exclusion List Regulations, 2007 to determine whether a project should be excluded from requiring an environmental assessment. It is strongly recommended that appropriate documentation that an environmental assessment is not required given the nature of the project be included as part of your proposal package.Your responses to the following questions will help to determine if, and to what extent, an environmental assessment is needed for your project (however, this list is not exhaustive, therefore we encourage you to consult the legislation and applicable regulations) as listed below:

    Canadian Environmental Assessment Act (CEAA)

    Exclusion List Regulation, 2007

    Please respond Y (yes) or N (no) to each of the following:

    1. Is your project to be carried out within 30 metres of a body of water?

      Yes Input box
      No Input box

    2. Would the project to result in a footprint greater than 25 square meters?

      Yes Input box
      No Input box

    3. Could the project potentially result in the release of polluting substances into a body of water?

      Yes Input box
      No Input box

      If you have answered "no" to all three questions above, please sign the Attestation below and return it with documentation that supports your response. An aerial photograph of the construction site  or dimensions of the structure to confirm those cases where the footprint is within the 25 square meter parameter can be useful for this purpose.

      If you have answered "yes" to any of the three questions above, please respond "yes" or "no" to question #4.

    4. Is your project to be carried out within 250 meters of an environmentally sensitive area? (defined as "an area protected for environmental reasons in regional or local land use plans, or by a local, regional, provincial or federal government body").

      Yes Input box
      No Input box

    If you have answered "yes" to any one of the four questions above, your proposed project will likely require an environmental assessment. If the scope of your project is new construction and/or expansion, construction work should not begin prior to the results of an environmental assessment review being determined and prior to the receipt of an acknowledgement by Industry Canada officials to proceed with the project.

  • Proposals for work from contractors
  • Confirmed contractor start date

    Applicants should indicate whether the start date for a contractor has been confirmed, or whether the date is tentative.

  • Letter from province / territory confirming project as a priority

    Applicants should provide a letter from the applicant's provincial or territorial government confirming the proposed project as a priority for the province / territory. The N/A box may be checked to indicate not applicable in the case of an institution that has access to adequate financial support for a project from sources other than a province or territory. N/A can be used for Aboriginal-controlled and Government of Canada controlled post-secondary institutions.

Economic Stimulus Arising from Project

Applicants should indicate in this section, in monetary values, the direct and indirect economic impact the project will have within their province or territory, and within Canada. Applicants should also indicate the number of jobs that will be created or maintained as a result of this project. Given that the number of people involved in a project is not constant, please express the number of jobs created or maintained in units of person-years of work created by the project. These numbers will be monitored on an ongoing basis for all approved projects.

Areas of Benefits for Institution

Applicants should identify in this section, in percentage values, the extent to which the proposed project contributes to the benefits listed on the application form. The applicant can use the 'Please specify' section to identify other potential project benefits not listed on the form. The applicant should make sure the total adds to 100 percent.

Extent of Benefits

Use this section of the form to describe the expected results of the project over the next five years, especially with respect to expected outcomes and impacts on the applicant institute, its partners and the user sector. Use numbers where possible (e.g. number of students affected, percent reduction in emissions, value of economic impact, etc.).

Aboriginal Considerations

The applicant should identify the potential impact on Aboriginal communities of each proposed project that involves the construction or installation of new works; an expansion of existing works; or a combination of renewal, expansion and new construction. Leaving this section blank is an indication that the project does not involve such activities. Where projects may affect Aboriginal groups, the possibility of adverse impacts on established or potential Aboriginal and Treaty rights must be fully explained in the project's supporting documentation.

Project Budget Information

Use this section of the application form to indicate anticipated expenditures of the project. Round all estimates to the nearest thousand dollars. See the eligibility guide for information on eligible costs.

Project Summary

Provide a short description of the project in no more than 50 words including how the project would improve the functioning of the institution and its impact on the Canadian economy. Write for a general audience using plain language, as the summary may be used for communication purposes, such as in a press release or on the Industry Canada website.

Description of How the Project Supports Canada's Science and Technology Strategy

In this section, applicants should describe how the proposed project contributes to the priorities identified in the federal government's Science and Technology Strategy.

Submission of Application

Once a form is completed, it must be printed, signed by the President or Chief Executive Officer of the institution and attached to a hard copy of the full project proposal.

The completed form must also be submitted electronically to the Knowledge Infrastructure Program by clicking on the Submit button at the end of the form.

Applicants from Quebec must contact Éducation, Loisir et Sport Québec (website in French only) regarding their project proposals.