Audit of Staffing and Recruitment

Audit Report

October 2010

Recommended for Approval to the Deputy Minister by Departmental Audit Committee on October 19, 2010

Approved by the Deputy Minister on October 21, 2010

Table of Contents

• 1.0 Executive Summary
  • 1.1 Introduction
  • 1.2 Audit Results
  • 1.3 Conclusion
  • 1.4 Recommendations
  • 1.5 Statement of Assurance
  • 1.6 Audit Opinion
• 2.0 About the Audit
  • 2.1 Background
    • IC Human Resources
    • Audit Background
  • 2.2 Objective
  • 2.3 Scope
  • 2.4 Methodology
• 3.0 Findings and Recommendations
  • 3.1 Introduction
  • 3.2 Governance
    • Staffing delegation instrument
    • Integrated human resources planning
    • Finding 1.0: Progress against HR plans not sufficiently documented
    • Finding 2.0: HR advisor involvement in HR planning
    • Finding 3.0: Roles and responsibilities unclear
    • Staffing and recruitment training
    • Finding 4.0: Additional staffing training required
  • 3.3 Internal Control
    • Staffing advice
    • Timeliness and relevancy of information on staffing
    • Reliability of information on staffing
    • Staffing values
    • PSC and IC priority requirements
    • Finding 5.0: Written rationales for non-advertised processes need improvement
    • Finding 6.0: Deficiencies found in the assessment of candidates
    • Finding 7.0: Appointment and appointment related decisions were not fully documented
  • 3.4 Risk Management
    • IC Staffing Monitoring System
    • Finding 8.0: Improvements made to staffing monitoring system
• 4.0 Appendices
  • Appendix A — Appointment process decision points
  • Appendix B — Audit sample
  • Appendix C — Audit Criteria
  • Appendix D — Management Action Plan