CCAA Online Filing System
Step-by-step approach for monitors

Chapter 4

4. Form 1: Information Pertaining to Initial Order

Form 1 is the first form a monitor completes in a filing under the Companies' Creditors Arrangement Act (CCAA). Form 1 must be submitted to the Office of the Superintendent of Bankruptcy (OSB) within one business day of the signing of the initial court order.

4.1 Completing Initial Form 1

  1. Log in or, if you are already logged in, go to the CCAA Online Filing System — dashboard.
  2. In the left-hand menu, click on File New Form 1.
  3. The Form 1: information pertaining to initial order — step 1 of 4 screen is displayed. Click on the "Add debtor company" button.
    Form 1: Information Pertaining to Initial Order — step 1 of 4 screen
    [Description of Figure 5]
  4. The Add debtor company screen is displayed. Complete at least the required fields (those marked with *). Then click on the "Add address" button.
    Tip: You can move from field to field using your cursor or using the Tab key.
    Form 1: Add debtor company screen
    [Description of Figure 6]
  5. The Add Debtor Company Address screen is displayed. Complete at least the required fields, and then click on the "Add" button. Form 1: Add Debtor Company Address screen
    [Description of Figure 7]
  6. You are returned to the Add debtor company screen. Click on the "Next" button.
    1. The screen Form 1: information pertaining to initial order – step 2 of 4 is displayed. Complete at least the required fields in the File Information section. (The Addresses, Monitor Representative Information and Monitor Information sections display information already input in the system.)
    2. Complete the Monitor Representative Sign-off section, and then click on "Next."
      Form 1: Information Pertaining to Initial Order — step 2 of 4 screen
      [Description of Figure 8]
    Tip:

    If you cannot complete a form in a single session, use the "Save as Draft" button.
    When you choose this button, you save all information already entered up to that point. You can add the rest of the information at a later time by selecting the file number from the dashboard, finding the draft form in the file summary screen — in the Form Status column, it will say "Form is in draft mode" — and then clicking on the "Edit a draft form" icon (Icon of pencil and paper to denote edit draft form) in the Actions column. You also have the option to "Delete a draft form" (Icon of paper with red circle with horizontal bar to denote delete a draft form).
    Clicking on "Save as Draft" returns you to the CCAA Online Filing System — dashboard.

    File summary screen showing draft status of Form1 and legend for actions
    [Description of Figure 9]
  7. The Form 1: Information pertaining to initial order — step 3 of 4 screen is displayed, which is where you upload supporting documents.
    Note: You cannot upload a document that exceeds 20 Mb. Divide large files into smaller ones less than 20 Mb.
    Form 1: Information Pertaining to Initial Order — Attachments screen before any documents uploaded
    [Description of Figure 10]
  8. In the Upload Document section, click on the box in the Document Type field to display a drop-down list. From the list, select the type of document you are uploading.
  9. In Document description, type in a description, especially to specify the nature of documents identified as "Other" in Document type.
  10. Click on "Browse" to find and select the necessary document.
    1. Click on "Add Document."
    2. Repeat steps 9–12 for other supporting documents, if required.

      As each supporting document is uploaded, it is displayed in the Attached Documents section of the screen. The Actions column gives you the option of viewing the document (Icon of magnifying glass to denote View a document) or deleting it (Icon of trash can to denote delete a submitted form).

    Form 1: Information pertaining to initial order — step 3 of 4 screen showing cover letter as an attached document
    [Description of Figure 11]
    1. When you finish uploading supporting documents, click on "Next" to continue. A Confirmation summary screen displays all the information.
    2. Review the confirmation summary.
    3. If you need to change something, click on the "Previous" button until you reach the page with the error and correct it. Then click on "Next" until you reach the confirmation summary again.
  11. When you are satisfied, click on the "Submit" button. A Submission successful message is displayed.
  12. Click on the "Ok" button to accept. The file summary screen is displayed.

    The Date Submitted column in the Filed Documents section shows the date the form was filed.

    File summary screen showing Form 1 submitted
    [Description of Figure 13]

    In the CCAA Online Filing System — dashboard, a file number has now been created, listed under the OSB File Number heading.

    CCAA Online Filing System — Dashboard screen
    [Description of Figure 14]
Note: If you have to make any changes or have any additional documents to support Form 1, you can amend the form.

4.2 Initial Application and Order

You must submit the original Initial Application and Initial Order within two business days of receiving them from the court.

  1. In the CCAA Online Filing System — dashboard, click on the OSB file number you want to update.
  2. In the Filed Documents section, click on the "Add a form" icon (Icon of paper with a plus sign to denote Add a form) in the Actions column for "Initial Application and Order."

    The Form 1: information pertaining to initial order — step 3 of 4 screen is displayed for uploading these documents.
    Initial Application and Order attachments screen showing both documents uploaded
    [Description of Figure 16]

  3. In the Upload Document section, click on the box in the Document Type field to display a drop-down list. From the list, select the type of document you are uploading, in this case, the Initial Application.
  4. In Document description, type in a description, for example, the date of the Initial Application.
  5. Click on "Browse" to find and select the necessary document.
    1. Click on "Add Document."
    2. Repeat steps 3–6 for the Initial Order, as well as for other supporting documents, if required.

      As each supporting document is uploaded, it is displayed in the Attached Documents section of the screen.

      Note: You cannot upload a document that exceeds 20 Mb. Divide large files into smaller ones less than 20 Mb.
    1. When you finish uploading the Initial Application, the Initial Order and any other supporting documents, click on the "Next" button to continue. A Confirmation summary screen displays the uploaded documents.
    2. Review the confirmation summary to ensure you have uploaded both the Initial Application and the Initial Order.
    3. If you need to change something, click on the "Previous" button until you reach the page with the error and correct it. Then click on "Next" until you reach the confirmation summary again.
  6. When you are satisfied, click on the "Submit" button. A Submission successful message is displayed.
  7. Click on the "Ok" button to accept. The file summary screen is displayed.

    The Date Submitted column in the Filed Documents section shows the date the form was filed.

Note: Once you complete and submit these forms, the OSB will review the information. If there is anything incorrect or missing, the OSB will notify you by email of what changes to make, which you do by amending the form.