Directive No. 1R6 – Registration Guide

Registration process

In accordance with Directive No. 1R6, Counselling in Insolvency Matters (the Directive), when providing for BIA insolvency counselling, the Licensed Insolvency Trustee (LIT) and/or LIT-in-Charge must register a Bankruptcy and Insolvency Act Insolvency Counsellor (BIA Insolvency Counsellor) against their individual LIT licence and, if desired, their corporate licence.

BIA Insolvency Counsellor Registration is a one-time process. Reference should be made to the Directive and the Registration Forms to ensure all registration requirements are satisfied. In the event of differences between the Directive and the Registration Forms / Guide, the Directive shall apply.

Form A is to be completed when an LIT is registering a BIA Insolvency Counsellor against their individual licence.

Both Form A and Form B must be completed if a BIA Insolvency Counsellor is being registered against a corporate licence (as per paragraph 15 of the Directive).

Procedure for completing Form A and/or Form B

Both Form A and Form B are fillable PDF forms. The most efficient way to complete a registration request is to complete all the fillable fields in Form A and/or Form B and then print a hard copy, prior to being signed by the registrant and the LIT, and scanned.

The registration forms are to be completed and submitted as follows:

Form A – Registration Against An Individual Licensed Insolvency Trustee (LIT) Licence

Step 1: Registrant information:

  • At the request of the LIT, the registrant provides information for Sections 1 through 6 directly to the LIT, together with all required additional documentation.
  • If space allotted in any portion of the form is insufficient, please use a separate sheet using the same format.

Note: To be accepted for validation, ensure that the registration request includes all mandatory documentation (see below). If a third-party registrant, ensure to include any address(es) necessary for the LIT to validate Section 11.

Step 2: Individual LIT information:

  • The LIT validates registrant information and completes Sections 1 through 6 in the fillable form.
  • The LIT completes Sections 7 through 11 and prints Form A unsigned.
  • The LIT and the registrant then sign and date the declarations on Form A.
  • The signed Form A is scanned in PDF format for submission in the OSB Licence Administration Application (OLAA) (see section on how to submit registration documents to the OSB).

Form B – Registration Against A Corporate Licence (if applicable)

Where one or more LITs within the same firm intend to provide for counselling by assigning the same individual BIA Insolvency Counsellor, a single corporate registration (Forms A and B) is an alternative to multiple individual licence registrations. A corporate registrant is first registered individually (Form A) and then corporately (Form B).The LIT-in-Charge may register the BIA Insolvency Counsellor against the firm’s corporate licence (Form B), provided that the registrant meets all additional eligibility requirements (in paragraph 15 of the Directive).

Form B (corporate registration) cannot be completed without a Form A (individual registration) being submitted in advance or concurrently.

Step 3: LIT-in-Charge information (if applicable)

  • The LIT-in-Charge reviews and validates registrant information, completes Sections 13 through 15, prints Form B for signature, and signs and dates the declaration (Section 16).
  • The signed Form B is scanned in PDF format for submission in the OLAA (see section on how to submit registration documents to the OSB).

How to submit registration documents to the OSB

Note: Form B can be submitted in the OLAA by either the LIT-in-Charge or the LIT signing Form A, regardless of the type of registration.

Note: A Form B registration request can be submitted concurrently with a Form A request, or separately, at a later date. When submitted at a later date, only Form B needs to be completed, provided that the BIA Insolvency Counsellor registration number is included.

Note: When submitting the registration request and required additional documentation, one or multiple PDFs may be included. Where multiple PDFs are submitted, please name them accordingly (e.g. Form A, Education, etc.) and indicate the name of the applicable registrant.

Note: If more than one BIA Insolvency Counsellor is being registered, the LIT must file each Form A and/or Form B as a separate registration request in the OLAA. This ensures unique tracking of Service Requests in the OLAA by the LIT.

Step 4: OSB registration validation

Submitted requests are confirmed with the LIT in the OLAA. LITs may be contacted during the validation process. After a registration request is validated, the LIT is notified via the OLAA and a unique BIA Insolvency Counsellor registration number is issued, specific to the BIA Insolvency Counsellor. A registration against an individual licence (Form A) will appear in the LIT’s individual OLAA profile. A registration against a corporate licence (Form B) will appear in the LIT-in-Charge’s Corporate OLAA profile. The BIA Insolvency Counsellor’s name will also be published in the OSB’s public registry of LITs on the OSB website in association with the LIT licences they have been registered against.

LITs may enquire as to the status of a registration request through a service request in the OLAA.

Required additional documentation

Note: To ensure registration requests are accepted for validation, mandatory content requirements described below should be carefully reviewed.

Section 2 – Occupational information

  • The registrant must provide the LIT a current résumé that indicates:
    • The full names and addresses of all employers or business names, including the beginning and end dates of occupation or employment, and a job title description.
    • Self-employed or consultant registrants are to indicate the business name or whether the registrant is carrying on business under their given name, and details pertaining to the nature of work performed during periods of self-employment.

Section 3 – Education

  • Where applicable, identify the three (3) years of relevant practical work experience on the résumé (Section 3 (i)).
  • Where applicable, attach a transcript demonstrating a minimum of thirty (30) credit hours of post-secondary study completed in a diploma or degree program from a recognized post-secondary institution (section 3 (ii)).
  • If the registrant is relying on paragraph 38 of the Directive:
    • a copy of the previous Registration Form demonstrating that the registrant was a BIA Insolvency Counsellor with the OSB before must be enclosed/attached (section 3 (iii));
    • identify the five (5) years of related work experience on the résumé (Section 3 (iv)).

Section 4 – Knowledge and ability to deliver insolvency counselling

  • A copy of the Practical Course on Insolvency Counselling (PCIC) Certificate or the Insolvency Counsellor’s Qualification Course (ICQC) Certificate.
  • If a registrant acquired the knowledge and ability to deliver insolvency counselling prior to 1994, they may provide a certificate or other relevant documentation which will be considered as equivalent to the ICQC Certificate.

Section 5 – Experience requirement

  • Details on the list for each session are to include the estate name, the estate number, the responsible LIT’s name, which counselling session (1 or 2), and the date on which the counselling session was performed.

Section 9 – Knowledge of the BIA insolvency curriculum

  • Details on the list for each session are to include the estate name, the estate number, the responsible LIT’s name, which counselling session (1 or 2), and the date on which the counselling session was performed.

Section 10 – Liability insurance

  • In the case of a non-employee, the insurance policy certificate must include the registrant’s name.

Contact us

For enquiries related to the registration process or implementation of the Directive, please contact the OSB:

By phone: 613-941-2699
By e-mail: ic.osbcounsellingbsf-bkhq.ic@canada.ca

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