Joint Online Registration System – Newfoundland and Labrador
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Table of Contents
- Who needs to register provincially?
- How much can I do online?
- Is a fee required?
- Can the registration process be completed online?
- Can the Joint Online Registration System simplify the filing process?
- How long does the process take?
- Further information
Federal corporations that wish to register their corporation in the province of Newfoundland and Labrador must complete the Government of Newfoundland and Labrador forms:
- The Corporations Act (form 24) Statement for Registration – Extra Provincial Company (Section 438)
- The Corporations Act (form 25) Statutory Declaration (Section 438)
- The Corporations Act (form 26) Power of Attorney (Section 440)
Please note that these provincial forms are available in English only.
Who needs to register provincially?
Corporations are required to register in the provinces in which they do business. The Joint Online Registration System is designed to simplify that process for federal corporations by providing access to Newfoundland and Labrador registration forms online as corporations are filing their federal Articles of Incorporation.
How much can I do online?
The Joint Online Registration System will automatically provide you with the relevant forms and fill in any information already submitted with the federal Articles of Incorporation, including the corporation's name and the date of incorporation, its registered office address and the directors names and addresses.
You will need to add any additional information required by Newfoundland and Labrador, such as:
- Date you start doing business in Newfoundland and Labrador
- Your business activity
- Address of chief place of business in Newfoundland and Labrador
Is a fee required?
Yes. However, fees for Newfoundland and Labrador cannot be paid online at this time.
To calculate the required fee, please review the sections of the Schedule of Fees Prescribed by the Minister of Government Services provided below.
- For extra-provincial registration of a Corporation having capital divided into shares and for a Mutual Insurance Corporation pursuant to Part XXIII of the Corporations Act of NL - ($560.00)
- For extra-provincial registration of a Corporation not having capital divided into shares, excluding a Mutual Insurance Corporation pursuant to Part XXIII of the Corporations Act of NL - ($260.00).
Can the registration process be completed online?
No. While the federal Articles of Incorporation can be completed online, Newfoundland and Labrador requires your signature on the extra-provincial registration documents.
Registration is not complete until your signed application has been processed by the province and your provincial fees are paid.
Can the Joint Online Registration System simplify the filing process?
Yes, through the Joint Online Registration System, Corporations Canada will send you, via e-mail, the extra-provincial registration forms that you began to fill out online, as well as the Power of Attorney and Statutory Declaration forms required by Newfoundland and Labrador. The e-mail will also include instructions to help you complete the transaction, including the fee schedule and mailing address you will require.
You will have to complete and sign the forms, and send them – along with the appropriate fees – to the Newfoundland and Labrador government.
How long does the process take?
If you submit your articles by 1 pm (EST) any business day, your incorporation certificate should be processed by 5 pm (EST) the same day, as long as the documents are submitted in the prescribed form and that the corporate name, if applicable, is accepted.
Once Corporations Canada has approved your application for federal incorporation, copies of your Articles of Incorporation, along with the provincial forms you completed to apply for extra-provincial registration, and all other necessary forms and instructions, will be sent to you by e-mail. A copy of your Certificate and Articles will also be made available to the Province of Newfoundland and Labrador on your behalf.
For more information on Newfoundland and Labrador's registration or annual return requirements, please visit the Government of Newfoundland and Labrador website or contact them at:
Government of Newfoundland and Labrador
Department of Government Services
Registrar of Companies
P.O. Box 8700,
St-John's, Newfoundland and Labrador A1B 4J6
Courier/Street Address: 59 Elizabeth Avenue, St-John's
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