Registered Intermediaries
What is a Registered Intermediary?
A Registered Intermediary is an organization that has been granted status as a Registered Intermediary by Corporations Canada. Registered Intermediaries have access to specialized services from Corporations Canada.
http://www.ic.gc.ca/eic/site/cd-dgc.nsf/eng/cs03964.html#q1Would my organization benefit from becoming a Registered Intermediary?
If your organization uses the Corporations Canada Online Filing Centre, on a regular basis, to perform various corporate services on behalf of multiple corporations then you would benefit from becoming a Registered Intermediary. If you only file on behalf of one corporation, then becoming a Registered Intermediary is probably not for you. The specialized services that are offered to Registered Intermediaries are only useful to those who file on behalf of multiple corporations.
http://www.ic.gc.ca/eic/site/cd-dgc.nsf/eng/cs03964.html#q2What specialized services are available to a Registered Intermediary?
Registered Intermediaries have access to the following specialized services:
- Access to multiple corporations using just one Key code:
- This allows you to file on behalf of multiple corporations without having to obtain and enter an individual Corporation Key for each corporation.
- The Pre-Approved Schedules Service (PASS):
- This service permits frequent users to have their own customized provisions pre-approved and filed as "schedules" with Corporations Canada. These schedules can then be used for future online CBCA incorporation applications.
- Numeric Name Reservation Service:
- This service allows from five (5) to fifty (50) numeric names to be reserved for future use in CBCA incorporations, amalgamations or continuances. Note that all numeric names must end with "Canada Inc."
- Attach Documents Feature:
- This feature permits documents, such as letters of authorization, to be attached to online submissions.
- Fast-Fill Feature:
- This feature allows a registered intermediary to create and store a personalized profile of filers for use in future filings.
Is there a fee to become a Registered Intermediary?
No.
http://www.ic.gc.ca/eic/site/cd-dgc.nsf/eng/cs03964.html#q4Can anyone become a Registered Intermediary?
Registered Intermediary status is granted solely at the discretion of Corporations Canada to organizations that meet the following criteria:
- Your organization (e.g., law firm; accounting firm; corporate service provider) regularly files with Corporations Canada on behalf of multiple corporations; AND
- Your organization has an established relationship with Corporations Canada.
Note: The second item allows us to assess reliability before granting status as a Registered Intermediary, i.e., if you have no previous relationship with Corporations Canada, you are unlikely to be granted Registered Intermediary status immediately.
How do I apply to become a Registered Intermediary?
You must complete and submit an application form to Corporations Canada for review.
http://www.ic.gc.ca/eic/site/cd-dgc.nsf/eng/cs03964.html#q6Where do I send my application?
Once you have completed the application form, print it, scan it and send it as an email attachment to Corporations Canada or fax it to 613-941-4803.
http://www.ic.gc.ca/eic/site/cd-dgc.nsf/eng/cs03964.html#q7How long will it take to process my application?
Corporations Canada will make every effort to review your application within five (5) business days.
http://www.ic.gc.ca/eic/site/cd-dgc.nsf/eng/cs03964.html#q8How will I know if I have been approved as a Registered Intermediary?
After your application for Registered Intermediary status has been reviewed, Corporations Canada will email an approval or rejection notice to the email address on the application form.
http://www.ic.gc.ca/eic/site/cd-dgc.nsf/eng/cs03964.html#q9What does a Registered Intermediary receive when an application is accepted by Corporations Canada?
A Registered Intermediary receives an ID number and a Registered Intermediary Key that enable the filing of multiple requests without the need to enter individual Corporation Keys.
http://www.ic.gc.ca/eic/site/cd-dgc.nsf/eng/cs03964.html#q10What is a Registered Intermediary Key?
A Registered Intermediary Key is an access code that permits a Registered Intermediary to file on behalf of multiple corporations using just one Key code.
http://www.ic.gc.ca/eic/site/cd-dgc.nsf/eng/cs03964.html#q11Why do I need a Registered Intermediary Key and ID number?
The Key and ID number identify you as a Registered Intermediary, which automatically makes your overall use of the online system more efficient, especially when making multiple submissions.
http://www.ic.gc.ca/eic/site/cd-dgc.nsf/eng/cs03964.html#q12How do I use my Registered Intermediary Key and ID?
Your ID number and Key allow you to login to the Corporations Canada Online Filing Centre, where you can begin filing multiple documents on behalf of corporations. It will also give you access to additional features and services such as the Pre-Approved Schedules Service (PASS). Please see the Guide to the Pre-Approval Schedules Services (PASS).
http://www.ic.gc.ca/eic/site/cd-dgc.nsf/eng/cs03964.html#q13Can an organization have more than one Registered Intermediary Key and ID?
Where an organization has offices in more than one geographical location, it can establish a unique Registered Intermediary identity for each of these offices. However, each location will have to apply separately for Registered Intermediary status, and will be granted a unique ID number and Key.
http://www.ic.gc.ca/eic/site/cd-dgc.nsf/eng/cs03964.html#q14What do I do if I lose my Registered Intermediary Key?
When a Key is lost, the Registered Intermediary should contact us by e-mail at Corporations Canada or by fax at 613-941-4803. When a new Key is issued, the old Key will be deactivated. To avoid this inconvenience, we suggest that you treat your Registered Intermediary Key with the same care as you would any other important corporate asset.
http://www.ic.gc.ca/eic/site/cd-dgc.nsf/eng/cs03964.html#q15Do I have responsibilities as a Registered Intermediary?
As a Registered Intermediary, you are responsible for the Registered Intermediary Key and ID, and for the actions of anyone who uses it. You are also responsible for all information submitted to Corporations Canada using the ID and Key and you must ensure that the information complies with all legal requirements.
http://www.ic.gc.ca/eic/site/cd-dgc.nsf/eng/cs03964.html#q16Can my status as a Registered Intermediary be revoked?
Yes. Corporations Canada reserves the right to revoke the status of Registered Intermediary at any time. Revocation will be considered in cases where Corporations Canada has reason to doubt the reliability of a Registered Intermediary; a complaint is received about a Registered Intermediary; or a Registered Intermediary Key and ID have not been used for a period of 12 months or more.
http://www.ic.gc.ca/eic/site/cd-dgc.nsf/eng/cs03964.html#q17I have seen a reference to a "Corporation Key." Is that the same as a Registered Intermediary Key?
No. A Corporation Key is similar to a Registered Intermediary Key, in that it is an access code that must be entered, along with the corporation number, before certain online transactions can be carried out on the Corporations Canada Online Filing Centre. However, Corporation Keys are used by individual corporations submitting documents on their own behalf, while an Intermediary Key permits a Registered Intermediary to file multiple documents on behalf of multiple corporations using just one Key code.
http://www.ic.gc.ca/eic/site/cd-dgc.nsf/eng/cs03964.html#q18I am a Registered Intermediary. The contact information I provided on my application form has recently changed. How do I update that information?
In order to update your application form, please send us the changes by e-mail at Corporations Canada or by fax at 613-941-4803.
http://www.ic.gc.ca/eic/site/cd-dgc.nsf/eng/cs03964.html#q19- Date modified:
