Registered intermediaries

Becoming a registered intermediary increases the efficiency of certain organizations that file through the Online Filing Centre. This status, which has no associated fee, is granted solely at the discretion of Corporations Canada to organizations that meet the following criteria:

  • your organization (for ex., a law firm, accounting firm or corporate service provider) regularly files with Corporations Canada on behalf of multiple corporations, and
  • your organization has an established relationship with Corporations Canada.

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Filing on behalf of multiple corporations

If your organization uses the Online Filing Centre on a regular basis to perform various corporate services on behalf of multiple corporations, then you could benefit from becoming a registered intermediary. This status allows you to sign in using your ID number (your username) and key (your password), but it is different from filing with a corporation number and a corporation key.

Differences between the corporation key and the registered intermediary key

A corporation key is similar to a registered intermediary key, in that it is a password that must be entered with a username (in the case of a corporation key, a corporation number) to carry out certain online transactions. However, corporation keys are used by individual corporations submitting documents on their own behalf, while an intermediary key lets you file on behalf of multiple corporations using just one ID number and key, or, in other words, one username and one password.

Benefits of becoming a registered intermediary

Becoming a registered intermediary increases the efficiency of your online filing in many ways.

  • Pre-approved schedules: You can have your own customized provisions pre-approved and filed as “schedules” with Corporations Canada. These schedules can then be used for online Canada Business Corporations Act (CBCA) incorporation applications. For more information, see Pre-approval schedules services.
  • Numeric name reservation: It is possible to reserve from 5 to 50 numeric names for use in CBCA incorporations, amalgamations or continuances. Note that all numeric names must end with “Canada Inc.”
  • Attach documents: As a registered intermediary, you can attach documents, such as letters of authorization, to online submissions.
  • Fast-fill: To increase you online filing efficiency, you can create and store a personalized profile of filers for use in future filings.
  • Obtaining multiple keys: When an organization has offices in more than one geographical location, it can establish a unique registered intermediary identity for each of these offices. However, each location will have to apply separately for registered intermediary status, and, if granted, will receive a unique ID number and key.

Responsibility

As a registered intermediary, you are responsible for your registered intermediary key and ID, and for the actions of anyone who uses it. You are also responsible for all information submitted to Corporations Canada using the ID and key, and you must ensure that the information complies with all legal requirements.

Revocation of status

Corporations Canada reserves the right to revoke registered intermediary status at any time. Revocation will be considered in cases where:

  • there is reason to doubt the reliability of a registered intermediary
  • a complaint is received about a registered intermediary, or
  • a registered intermediary key and ID have not been used for a period of 12 months or more.

Becoming a registered intermediary

The first step is to complete and submit a Registered Intermediary Application Form (1.1 MB). Next, print it, scan it and send it as an email attachment to IC.corporationscanada.IC@canada.ca, or fax it to 343-291-3409. Corporations Canada will make every effort to review your application within five business days. After your application for registered intermediary status has been reviewed, Corporations Canada will email an approval or rejection notice to the email address on the application form. If you are approved, Corporations Canada will send an ID number and a registered intermediary key.

Lost keys

When a registered intermediary key is lost, you should contact us. When a new key is issued, the old key is deactivated. To avoid this inconvenience, treat your registered intermediary key with the same care as you would with any other important corporate asset.

Deposit account

If you often use services that require pre-payment, such as obtaining document copies or filing articles, consider obtaining a deposit account for federal corporations.

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