Online Help for Industrial Design E-Filing

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Overview

The topics in this online help menu follow the flow of the screens as you use them to input your data. To find a help topic for a particular screen look for the name of the screen in the help file menu.

If you are new to the Industrial Design process you can read more about it at A guide to industrial designs. The site contains the basics about industrial designs as well as how to file an application. It also contains links to other websites that may be of help to you.

Topics that may also be of interest to you are located at the end of the help file. They include Problem Report, Sign out, Tips, Icon Legends, Glossary, and Contact us.

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Sign in screen

Sign in

Use this screen to sign into the Industrial Design E-Filing web application. Your account credentials (Username and Password) allow you to securely access all Innovation, Science and Economic Development Canada online services.

Follow the steps below to sign into the application.

  1. Enter your credentials into the Username and Password fields.

    Note: Login credentials are required and they are case sensitive.

  2. Click the Sign in button to continue to the next screen.

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Forgot your username or password

  1. Click on the Forgot your username or password? link to continue to the Access Your Account web page.
  2. Follow the screen prompts to manage your Login credentials.

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Sign up

New Users can view the Sign up topic which is located on the right hand side of the Sign in screen. New Users need to create a login Username and Password. You will use this information to securely access all Innovation, Science and Economic Development Canada online services.

  1. Click the Create an Account link to continue to the Access Your Account web page to create your Login credentials.

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Industrial Design E-Filing – step by step process

This topic describes the step by step process to file your industrial design. Use this process to file if you are filling a new application or filing for the first time.

You will proceed through all of the steps in the process in the order in which they fall that is, from the Application step to the Review and Confirm step.

If you have previously filed for an Industrial Design, there are two other methods that can be used as well. They are listed below:

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Applicant(s)

Use the Applicant(s) screen to do one of two things.

  1. Search and add applicant(s). Use this feature if you wish to search the applicant information for a previously filed application and use it for your new application. Note: If you make changes to existing applicant information, those changes will apply only to the new application.
  2. Add a new applicant. Use this feature if you wish to enter all new data concerning the applicant.

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Search and add applicant(s)

Use the Search and add applicant(s) box on the Applicant(s) page to perform a basic search or an advanced search. Click the radio button for the type of search you want to perform.

Basic search for the Applicant(s)

  1. Perform a basic search for an applicant by entering a minimum of 3 characters to a maximum of 40 characters in the Enter search criteria field.

    Note: This field is mandatory.

  2. Click the Search button.
  3. The results of your search display in the Search results table located in the middle of the Applicant(s) screen. Select the applicant by clicking the Select box next to their name in the table and click the Add button. Your selection will display in the Applicant(s) table at the top of the screen.
  4. Click the Edit button if you wish to update the applicant's information. When you have made your changes click the Save button to save your updates which will be applied to this application only. Click the Remove button if you wish to remove the applicant(s).

Advanced search for the Applicant(s)

  1. Perform an advanced search for an applicant by selecting the Advanced search radio button.
  2. Enter information into one or more of the following fields: First Name, Last Name or Legal Entity.
  3. Use the drop down menu beside the field to click a selection that meets your requirement. The choices in the drop down menu are: "contains", "equals to", "starts with" or "ends with". For example in the Last name field you may opt to enter John and your drop down selection may be "Starts with" to indicate that the name you are looking for starts with John but may actually be Johnson.
  4. Click the Search button. If you have entered data into the fields and you wish to begin again, you may click the Reset criteria button.
  5. The results of your search are displayed in the Search results table located further below in the Applicant(s) screen. Select the applicant by clicking the select box next to the name in the table and click the Add button. Your selection will display in the Applicant(s) table at the top of the screen.
  6. Click the Edit button if you wish to update the applicant's information. When you have made your changes click the Save button to save your updates which will be applied to this application only.

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Add an applicant

If you did not use the search feature to find an existing applicant then you can use the Add an applicant screen to add new applicant information.

You must complete all the required fields. You may complete any of the optional fields.

Click on one of the following buttons:

  1. Click the Save button to save your inputted data. You are returned to the previous screen.
  2. Click the Clear fields button to clear any data you have entered and begin again.

When you are returned to the previous screen, click the Next button to go to the next screen in the process.

Add an additional applicant

Use the Add an additional applicant section to enter the details of another applicant.

Refer to Add an applicant located above, for information about completing the fields of the screen.

Enter the applicant details and click on one of the following buttons.

  1. Click the Clear fields button if you have begun entering data and you wish to cancel your entry.
  2. Click the Save button to save your inputted data.
  3. Click the Previous button to return to the previous screen. Note: Any data that was input is not saved.
  4. When you are done, you can click the Next button to go to the next screen in the process.

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Agent

Use this screen to add an agent if an agent is being appointed for the application. Note: If no Agent is being appointed, then click the Next button to move to the next screen in the application.

To appoint an agent click the Yes radio button. Two new sections appear on the screen:

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Basic search for an existing agent

  1. Enter between 3 (min) and 40 (max) characters and click the Search button.

If you wish to clear the data you entered into the search field, click the Reset criteria button.

A table of search results displays on your screen. Select your choice from the table by clicking the Select column radio button and then clicking the Add button.

The Agent screen displays containing the Agent information. You may edit this information or remove it by clicking the Edit or Remove buttons.

If you edit the agent information click the Save button to save your changes. Note: Any change to existing agent information is particular to this application only.

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Advanced search for an existing agent

  1. Enter information into one or more of the following fields: First Name, Last Name or Legal Entity.

Use the drop down menu beside the field to click a selection that meets your requirement. The choices in the drop down menu are: "contains", "equals to", "starts with" or "ends with". For example in the Last name field you may opt to enter John and your drop down selection may be "Starts with" to indicate that the name you are looking for starts with Jones but may actually be Johnson.

If you wish to clear the data you entered into the search field(s), click the Reset criteria button.

When you have entered your date, click the Search button.

A table of search results displays on your screen. Select your choice from the table by clicking the Select column radio button and then clicking the Add button.

The Agent screen displays containing the Agent information. You may edit this information or remove it by clicking the Edit or Remove buttons.

If you edit the agent information click the Save button to save your changes. Note: Any change to existing agent information is particular to this application only.

If you wish to clear the data you entered into the search field(s), click the Reset criteria button.

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Add an agent

Use this screen to add an agent if an agent is being appointed for the application.

You must complete all of the required fields. You may complete any of the optional fields on the screen.

Click the Clear fields button to erase any data you have entered and begin your entry again. You may also click the Clear fields button to erase your data and then click the Previous button to return to the previous screen.

Click the Save button to save your inputted data. Your data is saved and you are returned to the previous screen.

Your agent information is displayed on the screen.

You may click the Edit button to edit your agent information or click the Remove button to remove the agent from the application.

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Correspondence

Use this screen to add correspondence information.

There are two required fields:

Once you have made your selections on the screen click the Next button to go to the next screen in the process.

To return to the previous screen, click the Previous button.

Address and method of correspondence

The fields on this screen are required and must be completed.

For an application without an agent you may choose the following addresses of correspondence:

For an application with an agent you may choose the following addresses of correspondence:

The preferred language choices pertain only to any correspondence between CIPO and the applicant.

For an application with or without an agent you may choose the following languages:

When you have made your selections you can click the Next button to move to the next screen in the process.

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Design information

Use this screen to add information about your design.

There is only one required field. Complete the Finished article field by entering a title that identifies your particular industrial design.

The Description of the design field is used to describe the representations or the features of the design.

The Figure reference field is where you can describe the views shown in the reproductions or photographs.

The Statement field is used to limit the features of the design or where the design resides on the article.

Should you wish to suggest a classification that applies to your design enter the key words in the field and then a list of selections will appear. Select the appropriate one and then click the Add button.When you have completed your input of required and optional fields, click the Next button to move to the next screen in the process - the Design representation screen.

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Design representations

This screen displays when you have completed the Design information screen.

Use this screen to add images of your design.

Read the Image uploading instructions section if you are new to the application. This section will give you details about file types, file sizes and other information you may need to know.

Note: Drawings or photographs of the design are required. See paragraph 6.5 of the Industrial Design Office Practices for more information.

You can attach your file in one of two ways:

Upload files

Upload your file by clicking the Choose file option and selecting your file and then clicking the Open button.

When you have uploaded your file, the Design representations screen displays. You can choose to approve or remove your uploaded file.

To remove the uploaded file, click the Remove link.

To approve and save the uploaded file, click the Approve select box and then click the Approve and Save button.

To add another design, click the Add another design button.

Drag and Drop files

Add your file by selecting it in the file location where it resides and dragging it to the Drag and drop area on the screen.

You can select multiple file formats and you can drag and drop more than one file at a time.

When the file is added, the Design representations screen displays. You can choose to approve or remove your file.

To remove the file, click the Remove link.

To approve and save the file, click the Approve select box and then click the Approve and Save button.

To add another design, click the Add another design button.

Whether you use the Upload method or the Drag and drop method, once you have added and approved all your design representation images you can click the Next button to continue the process.

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Priority claim(s)

Complete this screen to indicate whether or not there is a priority claim for this application.

If there is no claim, ensure the No radio button is selected and click the Next button to move to the next screen in the process.

To add a claim, click the Yes radio button. A new button displays on the screen. Click the Add a priority claim button to continue.

A new screen titled Priority claim request(s) – Enter a priority claim displays. Complete the required fields on the screen. You may also complete any optional fields on the screen as well.

To upload supporting documents, upload your file by clicking the Browse file option and selecting your file and then clicking the Upload button.

To add an additional claim click on the Add an additional claim button, fill in the appropriate fields and upload.

When your file is uploaded, click the Save button to save your data and return to the previous screen.

To adde an additional claim click on the Add an additional claim button, fill in the appropriate fields and upload your additional file.

When you have completed your claims, click the Next button to move to the next screen in the process.

Click the Cancel button return to the previous screen without saving any data.

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Additional services

This screen allows you to add several different kinds of information about your application.

All fields are optional on this screen. You may complete any of the fields if you wish.

The Client reference number field allows you to add a number to a maximum of 25 characters.

The Application number(s) of similar earlier filed design(s) (optional) - Exception to lack of novelty under section 31 of the Industrial Design Regulations field allows you to add 255 characters of application numbers. Note if they are multiple entries separate them with a comma.

The Original application number field allows you to input your original application number if this application is subsequent to it.

The Additional services section of the screen allows you to request to have an advanced examination. You may also request to pay your maintenance fee.

These services have fees associated with them. Please consult the Complete list of fees for industrial designs for more information.

You may add comments about your application in the Comments box.

The Additional documents section of the screen allows you to upload any additional documents (see the screen for document format types and maximum file sizes).

When you have completed your input to the screen click the Next button to move to the next screen in the process. The cost of any items you selected in your Additional services box will display in the Fees box on the next screen.

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Review and confirm

Use this screen to review your application.

If you want to change any information in one of the sections you can use the Edit button to make a change to the information. The information is displayed section by section. For example to change the Address and method of correspondence details you click on the Edit button for that section.

Click the Previous button to return to the previous screen.

Click the Confirm and add to cart button to move to the Cart where you can pay for your application.

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File an application using the data from a previously filed application

Use this screen to file an application using a previous application that you created. You can enter a CIPO application in the Application number field by Selecting from a detailed application list which will allow you to chose from a list of your previously filed applications.

This allows you to select a previous application and choose the data you want to import from that application into your new application.

Note: The default is that all the following items are selected. Deselect the items you do not wish to import. If you wish to begin your selection again, click the Select all box.

You can choose to import the following information from your selected application:

Click the Next button to move to the next screen in the process once you have selected the boxes of the data you want to import.

Continue the steps as per the File an application using the step-by-step process. Note: The information you choose to import from your selected application will already be completed for you.

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File an application using a template

Templates allow you to store reusable components of your application, for example, name/address information and/or agent information). Use this screen to file an application using a template you previously created.

Click this option to view a list of your application templates.

There are four actions you can take on this screen for each template that displays on the screen.

  1. Click the Edit button to edit your template, for example to edit the address fields before you use your template.

    Note: This edit function only updates the template fields. When you have entered your template data click the Save the template button. You are returned to the Template screen.

  2. Click the Create an application using this template button to create a new application using the template.
  3. Click the Remove button to delete the template. You are asked to confirm that you want to remove the template.
  4. Click the Create an application template button if you want to create a new template. View the Create a template topic for more information.

Continue the steps as per the File an application using the step-by-step process. Note: The information you pre-populated into your template will already be completed for you.

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Create a template

Use this option to create a new application template name. The template you create will allow you to reuse repetitive data (Name, Address, Correspondence and so on) for any application you want to create.

Enter a template name that allows you to quickly identify the template you wish to use. Template name is a required field.

Click the Save button to save your template name.

Click the Cancel button to go back to the to the Template screen.

Click the Next button to begin building your template. Complete each of the application steps that you wish to have pre-filled for your template. For example, if you wish to pre-fill the Agent screen and the Correspondence screen, then each time you use your template those fields will be pre-populated for you.

When you have completed the sections of the application you wish to pre-fill with data, click the Save the template button.

Your template is now ready for use.

Refer to File an application using a template topic for more details.

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Work in progress

Use this screen to locate transactions that are in progress and have not yet been submitted.

The left hand menu selection tells you how many transactions are in the Work in Progress feature.

If there are more than 10 items you can use the Filter items field to narrow down the transaction you want to work on. You may enter any information about the details, the type or the date modified to narrow your selection.

Locate the transaction you want to work on and click one of the action buttons. To view a description of each action button mouse over the actions listed in the Actions column. A pop-up screen displays with a description of what each action button can do. For example you can use the Remove button to remove an application from the Work in progress list.

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Cart

Use this screen to view your application, move your application back to Work in Progress, empty your cart or proceed to payment.

Click the HTML link or the PDF link in the Document(s) column to view your application in a new window. You can then save the file to your local file system by selecting the File | Save as feature.

Click the Move to Work in progress (WIP) button to move a specific application back to the WIP section. You may then make changes to the application and go back to the Cart.

Click the Empty cart button to empty your entire cart. Your entries are moved back to Work in progress.

Click the Proceed to payment button to move to the next screen in the process.

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Payment method

Use this screen to make your payment. Choose your payment method. The methods of payment available to you, for example credit card, are listed on the screen.

If you select the Pay with a Credit Card button, you are taken to a screen where you can enter your credit card detail and click the Process Transaction button to complete your credit card payment.

You may also select the Cancel transaction button to return to the Payment method screen.

If you select the Pay with my CIPO deposit account button you are taken to a screen where you can select your account and click the Pay now button to complete your payment.

You may also select the Return to previous page link to return to the Payment method screen.

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Payment details

Use this screen to view and print your transaction record.

Click the Continue button to proceed to the next screen.

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Payment confirmation

The Payment confirmation screen contains your confirmation number and allows you to take the following actions on your transaction.

You may click on the Receipt field to view your receipt in HTML or PDF.

You may also click a selection shown in the Actions column. You can:

If you have other applications to work on you can click on a selection from the left hand Industrial Design E-Filing menu.

If you have completed your work you may click the Sign out button.

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Transaction history

Use this screen to search the history of transactions.

Complete one or more of the fields with criteria.

Note1: The End date field is a required field. You must ensure a date is selected.

Note2: The search is limited to a maximum of 1000 results. If your results are numerous, you can click the refine link on the screen and complete as many fields as you can on the Transaction history search screen to narrow your search.

After you enter your search criteria click the Search button to move to the next screen in the process.

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Transaction history search results

Use this screen to review the transaction(s) found based on the criteria you entered on the previous screen.

Once you locate your transaction you can perform the following actions:

Under the Receipts column you may view:

Under the Actions column you may:

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Problem report

If you experience technical problems, you can click Problem report from the left menu. This will forward you to a Technical Problem report web page. The Technical problem report web page allows you to enter information pertaining to your technical problem. When you have completed entering all of the problem information, click the Submit button.

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Sign out

To sign out of the E-fileing application, click the Sign out button in the top right hand side of your screen.

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Tips

Each tip is listed below in bolded lettering followed by its description beneath.

How to view help

It is recommended that you open the help file in a new window. You can then resize your application screen and your help screen available while you complete the fields on the screen. If this is not possible then you can open the help file in a new tab and click between your application screen and the help file screen to get the needed information about completing the field(s) of the screen.

Required fields

The screen itself tells you whether or not you need to enter data into a field.

When a field requires input you will see a red asterisk (*) and the word (required) in red and in brackets.

Switching languages

The application is fully bilingual. You can switch the application languages by click the Language hyperlink Français or English at the top right corner of each page.

Note: Once you enter the Application steps you cannot switch the language without exiting the steps. Once you exit the steps you can use the Language hyperlink to switch languages.

Session timeout

When you sign into the application, the system creates a session.

When no activity is performed for a period of time, a warning prompt displays to inform you that the session is about to expire. You may press the Continue session button to continue the session or you may press the End session now button to end the session.

If the session expires, your are signed out of the application and the message screen informs you that the session has expired. You may click the Sign in button to sign back into the Industrial Design E-filing application.

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Icon legends

Throughout the application you may see icons that perform actions. Move your mouse over the icon to view the action that the icon performs. The name of the icon appears on the screen.

Below is a list of the icons and what they mean. The icon is shown below followed by its meaning.

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Glossary

The Canadian Intellectual Property Office (CIPO) provides a Glossary of Intellectual Property Terms that may help you as you work through the screens.

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Contact us

Use the Contact us link found on the bottom left hand side of your application screen to find the CIPO contact information.

You can use this feature to:

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