A-7—Reinstatement of the authority to carry out inspections (examinations) following suspension or revocation

Date:
Bulletin: A-7
Category: Programs for authorized service providers
Document(s): S-A-01—Criteria for the Accreditation of Organizations to Perform Inspections Pursuant to the Electricity and Gas Inspection Act and the Weights and Measures Act; Registration Program Terms and Conditions
Supersedes: N/A


Table of content


1.0 Purpose

This bulletin provides the requirements to be met by organizations seeking reinstatement of their authority to carry out inspections (examinations) under the accreditation or registration program following a suspension or revocation. The requirements indicated in this bulletin are in addition to the following.

For accreditation:

  • S-A-01—Criteria for the accreditation of organizations to perform inspections pursuant to the Electricity and Gas Inspection Act and the Weights and Measures Act (S-A-01)
  • Electricity and Gas Inspection Act and regulations or Weights and Measures Act and regulations, as applicable
  • accreditation agreement
  • specifications
  • bulletins
  • associated policies

For registration:

  • registration agreement
  • Registration Program Terms and Conditions
  • Weights and Measures Act and regulations
  • specifications
  • bulletins
  • associated policies

2.0 Scope

This bulletin applies to organizations whose authority to carry out inspections (examinations) under the accreditation or registration program has been suspended or revoked and who are seeking to have it reinstated. It does not apply to individual technicians.

3.0 Definitions

The definitions set out in the following documents apply:

  • S-A-01—Criteria for the Accreditation of Organizations to Perform Inspections Pursuant to the Electricity and Gas Inspection Act and the Weights and Measures Act
  • Registration Program Terms and Conditions

4.0 Background

An organization whose authority to carry out inspections (examinations) under the accreditation or registration program was suspended or revoked may submit a request to Measurement Canada to have it reinstated. The top manager, as duly authorized representative for the organization, must submit the request in writing.

In all cases, the organization must demonstrate by appropriate evidence that it has taken effective corrective actions to address all nonconformities or violations identified by Measurement Canada and that it meets all applicable requirements. Measurement Canada will conduct a review of the information provided by the organization to determine if all requirements are met and if the reinstatement of authority can be granted.

5.0 Requirements to be met for reinstatement following suspension

All the requirements in this section are in addition to the applicable program requirements.

  • 5.1. The organization must apply for reinstatement. Measurement Canada reserves the right to request the submission of a completed Application for Authorization of Service Providers form (PDF, 192KB, 1 page).
  • 5.2. Corrective action plans for all outstanding nonconformities and violations must be accepted by Measurement Canada prior to their implementation.
  • 5.3. Before the reinstatement, Measurement Canada may also require, among other things, the following:
    • 5.3.1. For weights and measures organizations, one or more practical evaluations for one or more of the technicians that the organization wants to include in its Schedule A;
    • 5.3.2. An audit or client service meeting;
    • 5.3.3. The payment by the organization of fees, as applicable;
    • 5.3.4. For weights and measures organizations, the signing of a new agreement;
    • 5.3.5. A demonstration to Measurement Canada of the extent to which the organization has instituted changes in order to fully meet all applicable requirements.
  • 5.4. After Measurement Canada grants the reinstatement, the organization will be subject to enhanced monitoring as determined by Measurement Canada.

6.0 Requirements to be met for reinstatement following revocation

All the requirements in this section are in addition to the applicable program requirements.

  • 6.1. Ninety calendar days must have gone by since the revocation prior to submitting an application for reinstatement.
  • 6.2. The organization must submit a completed Application for Authorization of Service Providers (PDF, 192KB, 1 page) form as well as:
    • 6.2.1. articles of incorporation;
    • 6.2.2. written proof from the provincial, territorial or federal governing body that the organization is a legal entity on the day it submits the application.
  • 6.3. Corrective action plans for all outstanding nonconformities and violations must be accepted by Measurement Canada prior to their implementation.
  • 6.4. Measurement Canada must be able to verify the effectiveness of the corrective actions taken to rectify all outstanding nonconformities and violations in order to consider the next steps in reinstating the authority of the organization.
  • 6.5. An on-site client service meeting must be held to allow Measurement Canada to review the following with the top manager as duly authorized representative of the organization and the management representative:
    • 6.5.1. Measurement Canada's role and mandate;
    • 6.5.2. The choice between becoming accredited or registered;
    • 6.5.3. Measurement Canada's website address and relevant information;
    • 6.5.4. Subscribing to Measurement Canada mailing lists;
    • 6.5.5. Standard S-A-01 and the related S-A-01 guide, with a focus on sections 3 to 11 and Appendix 3, or the Registration Program Terms and Conditions and the related Registration Program Terms and Conditions guide, with a focus on sections 2 and 3, and Appendix 3;
    • 6.5.6. Measurement Canada Enforcement Policy for Weighing and Measuring Devices, Part 1 – Authorized Service Providers;
    • 6.5.7. Alternative service delivery bulletins;
    • 6.5.8. Information sessions on accreditation program criteria or registration program terms and conditions;
    • 6.5.9. Training requirements and fees;
    • 6.5.10. Theoretical and practical evaluation requirements;
    • 6.5.11. For weights and measures organizations, the Online reporting application (ORA) and related training registration;
    • 6.5.12. Resubmission of inspection procedures of interest to the organization for review and acceptance by Measurement Canada;
    • 6.5.13. Process for the acceptance, certification and designation of standards or measuring apparatus and test equipment;
    • 6.5.14. The steps to be followed before reinstatement, including:
      • payment of fees,
      • certification of standards, measuring apparatus and test equipment,
      • theoretical training and evaluation, practical evaluations,
      • criminal record checks,
      • ORA training,
      • organization's compliance with all requirements,
      • recommendation for reinstatement,
      • signature of applicable agreement,
      • enhanced monitoring;
    • 6.5.15. Expansion of scope process;
    • 6.5.16. Applicable fees;
    • 6.5.17. Roles of Measurement Canada's main contact person and other personnel who need to be involved in the process;
    • 6.5.18. The monitoring process followed by Measurement Canada after reinstatement (section 6.11 of this bulletin).
  • 6.6. Certificates, seals, examination marks and any applicable Measurement Canada stickers, as well as control of these, must be reviewed and accepted by Measurement Canada.
  • 6.7. All technicians employed by the organization who will perform inspections (examinations) under the Weights and Measures Act must successfully complete the following in the order set out below (exam results obtained before the revocation will not be taken into account during the reinstatement process and will not be accepted by Measurement Canada):
    • 6.7.1. prerequisite exam;
    • 6.7.2. full theoretical training;
    • 6.7.3. practical evaluation for each device subtype, product type and standard type combination.
  • 6.8. Standards, measuring apparatus and test equipment required during practical evaluations or witness inspections must be traceable and have valid certificates.
  • 6.9. Successful practical evaluations or witness inspections are valid for 90 days. Practical evaluations or witness inspections must be redone if the reinstatement does not take place within that time.
  • 6.10. The organization must provide copies of the following before reinstatement:
    • 6.10.1. valid certificates for required standards, measuring apparatus and test equipment;
    • 6.10.2. written proof from the provincial, territorial or federal governing body that the organization is currently a legal entity.
  • 6.11. After reinstatement, the organization is subject to enhanced monitoring as follows:
    • 6.11.1. enhanced monitoring (including audits, product audits and follow-up inspections, as applicable) for the first three months or longer, as will be determined by Measurement Canada;
    • 6.11.2. after three months or the period determined by Measurement Canada, a full on-site surveillance audit (accreditation) or a meeting (registration) to assess the organization's conformity with requirements;
    • 6.11.3. any other monitoring activity as may be determined by Measurement Canada.

7.0 Additional information

For additional information regarding this bulletin, please consult the Contact Us section of the Measurement Canada website or your departmental contact. The copy of this document located on Measurement Canada's website is considered the controlled copy.

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