Report On the National Antenna Tower Policy Review (sf08361)

Section F — Appendices A, B, C, D, E & F

Appendix E — Municipal Antenna Protocols (created by Kirsten Drake-McKnight)

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Appendix E — Municipal Antenna Protocols
Issue Total #
of protocols
(out of 19)
Langley,
BC
June
2001
Oakville,
ON
April
1998
Oakville,
ON
2004 - Draft
Delta,
BC
April
2002
Surrey,
BC
December
2001
North
Saanich,
BC
January
1999
Airdrie,
AB
January 2002
Guelph,
ON
Date Not
Specified/p>
Port
Moody,
BC
May
1998
Remove tower if deactivated & unused for a specified period of time 6   Check mark              
Consultation
No public consultation requirement for non-residential private property locations 1       Check mark          
No public consultation requirement for towers with specified height exemptions 7 Check mark   Check mark       Check mark    
Public consultation many not be required for non-residential areas a certain distance from residential areas 7         Check mark   Check mark    
No public consultation if zoning by-laws met 1         Check mark        
No public consultations required for co-locations or antennas on existing structures 3     Check mark            
No public consultation for temporary structures (less than 6 months) 1     Check mark            
Public consultation if greater than specified distance 2             Check mark    
Public consultation if greater than specified height 3 Check mark           Check mark    
Public information meeting may not be required (there are exemptions & consultations which can be waived at the locality's discretion) 6     Check mark   Check mark Check mark      
Required for co-locations 1 Check mark                
Public consultation may be required, even if requirements met - assess impact 1                  
City must take minutes at consultation meetings 1                  
Carriers must take minutes at consultation meetings 11     Check mark   Check mark Check mark Check mark    
City must keep a record of citizens' contact information 1                  
Carriers must keep a record of citizens' contact information 9     Check mark   Check mark Check mark Check mark    
Carriers must give minutes to locality 10         Check mark Check mark Check mark    
Carriers must give locality any changes to the proposal & explain how to address concerns / why didn't address some concerns 12     Check mark   Check mark Check mark Check mark    
Proof & copies of notice must be given to local authority 3           Check mark      
Proof of posting of notification sign required 1                  
Citizens' responses to notice must be given to local authority 4           Check mark      
Multiple public meetings may be required 1                  
Follow-up evaluation of consultation process by carriers & local authority 1 Check mark                
Local authority may recommend an environmental assessment if there are unresolved health issues/concerns after consultations 1             Check mark    
To facilitate ongoing consultation, a plaque with contact information must be attached to the base of the facility 2                  
Parties to be contacted
City / Township / District council 10 Check mark     Check mark   Check mark      
Local Member of Parliament 1                  
Industry Canada 2                  
Property owners within a specified distance 13 Check mark   Check mark   Check mark Check mark Check mark    
Condominium corporations within a specified distance, rather than every condo resident 2     Check mark            
Community groups within a specified distance 6 Check mark                
Any other potentially affected interest group 2 Check mark                
All affected residents 2                  
Adjacent municipalities within a specified distance 2     Check mark            
Information given to public
Proposed location 11     Check mark     Check mark Check mark    
Name & address of property owner 1           Check mark      
Physical details of tower & structures 11     Check mark     Check mark Check mark    
Power and frequency output 2                  
All associated equipment & facilities 1           Check mark      
Date, time & locations of public meeting(s) 9     Check mark            
Name & telephone number of a contact person from the carrier 8     Check mark       Check mark    
Local authority contact name and telephone number 4     Check mark            
Industry Canada contact information 1                  
Photos, drawings or maps of the area showing location of tower and distances 4             Check mark    
"Information Package" (not specified - information given to city by carrier (same as below)?) 1                  
All information provided by the carrier to the city 1                  
Health & environmental information 1                  
Municipality shall give recommendation letter to property owners / interested parties after consultation 2                  
How to give information
Open meeting in the general area affected 10 Check mark     Check mark          
Community information session 1     Check mark            
City council meeting 1                  
Newspaper 8 Check mark         Check mark Check mark    
Regular Mail 9     Check mark            
Mailing List (provided by municipality, paid for by carrier) 6     Check mark   Check mark        
Sign close to proposed location 3           Check mark      
Hand Delivered 1                  
"In writing" (no method specified) 1           Check mark      
"Delivered" (no method specified) 1             Check mark    
Time periods
Notice to citizens: 1-2 weeks before meeting 2         Check mark        
Notice to citizens: 2-4 weeks before meeting 8 Check mark         Check mark Check mark    
Application review by local authorities: -1 month 4             Check mark    
Application review by local authorities: -2 months 3     Check mark            
Application review by local authorities: -3 months 1                  
Application review by local authorities: +3 months 1   Check mark              
15 working days: D.O. advise I.C. whether consultation requirements met, and opinion on licence based on land-use 1                  
14 days: Pre-consultation - other carriers must respond in writing 1 Check mark                
Follow-up between carriers & local authorities to evaluate the consultation process: meet within one year 1 Check mark                
Co-location
Carriers must contact other carriers & request information on their interest in locating in the same area & discuss co-location 9 Check mark     Check mark   Check mark      
Send a copy of the correspondence to the local authorities 4           Check mark      
Meeting between carriers if more than one want to locate in the area 1 Check mark                
Encouraged 9 Check mark Check mark   Check mark Check mark        
Co-location OR stealth designs (mutually exclusive) 1     Check mark            
Specified radius towers are encouraged to co-locate 1 Check mark                
Carriers must explain why co-location is not a viable alternative to a new tower 10 Check mark Check mark   Check mark Check mark   Check mark    
New towers may be placed on the same site if co-location is not possible (structurally or technologically) 9 Check mark Check mark   Check mark Check mark     Check mark  
Applications for towers in 'co-location areas' must be accompanied by letters from other carriers agreeing to co-location 1         Check mark        
Carrier may be required to make a commitment to accommodate other providers where feasible 1                  
Siting Location & Design
Design towers based on the number of co-locating carriers 1       Check mark          
Towers should be designed for additional users (even if no prior co-location agreements) 2         Check mark        
Towers on roofs & existing structures are encouraged 11   Check mark Check mark   Check mark       Check mark
Monopoles and/or stealth designs encouraged 4       Check mark Check mark     Check mark  
Distance / setback requirements (from residences, institutions and/or roads) 12   Check mark Check mark   Check mark     Check mark Check mark
Distance requirements (from other towers) 1   Check mark              
Discouraged locations 11       Check mark Check mark     Check mark  
Prohibited locations 2                 Check mark
Height Requirements 7   Check mark   Check mark Check mark       Check mark
Carrier must give reasons for the tower height 1                  
Requirements for siting on district-owned land 2                  
Specified number of towers per parcel of land 1                 Check mark
Mitigation of visual aspects of towers by painting, decorative fencing, screening, landscaping, etc. 17   Check mark Check mark Check mark Check mark Check mark Check mark Check mark Check mark
Avoidance of significant natural features to the extent possible (not defined) 1     Check mark            
Protect natural vegetation 5           Check mark   Check mark  
Protect birds 2                  
Try not to detrimentally affect views from surrounding properties 4               Check mark  
Parking space(s) and/or access from road 5   Check mark              
Lighting limitations. Lighting discouraged unless required for safety 5   Check mark           Check mark  
No signs or material not directly related to the equipment / towers shall only accommodate telecommunications facilities 8   Check mark Check mark            
Emergency service providers should be given priority 1                  
Site Plan / Tower Proposal
Include a 'before' and an 'after' picture 4   Check mark