Application Guide: Innovative Solutions Canada

Use this Application Guide to help you complete the "Innovative Solutions Canada Application Form".

General Instructions

Read the challenge information

  • Look at the challenge details and deadlines on our website.
  • Save key dates in your calendar:
    • When an application opens for a challenge that interests you.
    • When the question period opens and closes.
    • Any deadlines.
  • For contract-based challenges, Applicants/Bidders must review the Call for Proposals (CFP) solicitation document number EN578-170003/C on the Buy and Sell website.

Get ready

  • Subscribe to our newsletter.
  • Look at the evaluation criteria before you start writing to make sure you don't miss anything.

Get started

  1. Go to the "Challenge" webpage.
  2. Click on the challenge that interests you.
  3. Click the Propose a solution button.

Comments

Deadlines could include:

  • When the application opens for the challenge.
  • When the question period for that challenge opens or closes.
  • Any other deadlines.
How do you know if the challenge you are responding to is supported by a Grant, or a Contract?

Go to the "Challenges" section of the website, click on the challenge you wish to respond to and it will state the Funding Mechanism to the right of the icon.

Comments

The newsletter will give you information about upcoming challenges.

Completing the Application Form

Section 1—Applicant/Bidder Information

* Questions marked with an asterisk are mandatory (they must be completed).

Original Text Explanation
* 1. Legal Name The legal name of the business.
* 2. Is operating name same as legal name? Operating name (if different)

Click Yes or No.

Indicate the operating name of the business you are representing if it is different than the legal name for the business.

* 3. Official Language preferred for correspondence Click "English" or "French" to indicate which language you prefer for communications with ISED.
* 4. Date of Incorporation The official date on which the business became a corporation.
* 5. (Federal or Provincial incorporation) Click to put a checkmark in the correct box – indicating whether your business was incorporated at the federal and/or provincial level in Canada.
* 6. Applicant/Bidder Business Number 9-digit business number provided by Canada Revenue Agency (CRA)

* 7. Head Office

  • (Street, Unit Number, etc)
  • City
  • Postal Code
  • Country
  • Province
  • Website
The number and street address of the business headquarters.

* 8. Mailing Address in Canada

  • (Street, Unit Number, etc)
  • City
  • Postal Code
  • Country
  • Province
* 9. Does the Applicant/Bidder have a class of shares listed on a designated stock exchange in Canada? Click 'Yes' or 'No'.

See also the ISC Glossary.

* 10. Number of full-time employees in Canada, including affiliates located in Canada. Click the "?" on the form for more information.

 

* 11. Number of full-time employees globally, (inside and outside of Canada if applicable) including affiliates located inside and outside of Canada?

Click the "?" on the form for more information.

* 12. Brief description of the principal line(s) of business:

Your main product(s) or service(s).

 

* 13. Are you a subsidiary company?

Click "Yes" or "No".

A subsidiary is a business which has more than 50% of its ordinary shares or voting power owned by another business or individual.
* 14. Are you a parent company?

Your main product(s) or service(s).

 

If you answered yes to 13 or 14, please identify all affiliated organizations (e.g., parent companies, subsidiaries, etc.) and their location (City/Country): Enter the name of the parent company, and the City and Country of its location.
* 15. Is the Applicant/Bidder, its directors or officers, party to legal proceedings? Click 'Yes' or 'No'.
* 16. Authorized project contact:

The full name of the person responsible for this project.
It can be different from the person completing or filing this application.

This is useful to us in case we have extra questions or are looking for another contact person.

Section 2—Statistical Information (Voluntary)

Original Text Explanation
The Innovative Solutions Canada Secretariat (ISC) collects the statistical information below for aggregate reporting. It is not mandatory to answer these questions.
It will not influence the evaluation of your proposal. This section helps us to know more about the different types of entrepreneurs in Canada.

Your company won't be evaluated on this section. The answers are completely anonymous.

Size of business Choose from the dropdown list.
If applicable, please provide the last three financial years statement Gross Revenues Earned:
  • Percentage of women in business ownership
  • Percentage of youth (15-30 years old) in business ownership
  • Percentage of persons with disabilities in business ownership
  • Percentage of indigenous people in business ownership
  • Percentage of visible minorities in business ownership
Complete all blank areas for "Financial Year" and "Gross Revenue".

Section 3—Mandatory Eligibility Requirements

* Mandatory (this section must be completed).

Original Text Explanation

All of the following eligibility requirements must be met by the Applicant/Bidder, regardless of whether the Applicant/Bidder is a business that has a Head Office in Canada or has a global Head Office outside of Canada.

  • The Applicant/Bidder certifies that it is a for profit business.
  • The Applicant/Bidder certifies that it is an incorporated business in Canada. Incorporation can take place either federally or provincially.
  • The Applicant/Bidder certifies that it has 499 or fewer Full-Time Equivalent (FTE) employees.
  • The Applicant/Bidder certifies that it has Research and Development (R&D) activities taking place in Canada
  • The Applicant/Bidder certifies that it currently pays at least 50% of its annual wages, salaries, and fees to employees and contractors who spend a majority of their time working in Canada.
  • The Applicant/Bidder certifies that it has 50% or more of its full-time employees (FTEs) located in Canada as their ordinary place of work.
  • The Applicant/Bidder certifies that it has 50% or more of its senior executives (Vice President and above) with their principal residence in Canada

Calculations must take into account and include affiliated businesses, such as parent companies and subsidiaries, that are within Canada or outside of Canada.

I agree and certify that all statements above are true.

Click to place a checkmark indicating that all the statements are true.

Section 4—Challenge Application Questions

* Questions marked with an asterisk are mandatory (they must be completed).

Original Text Explanation

As part of your bid, you may optionally attach a diagram, schematic, or chart as a reference to your proposed solution.

Please note that if the attachment does not meet the requirements below, the image will be removed from your bid prior to evaluation.

  • Only one attachment with a maximum size of 10Mb will be accepted.
  • Only the following format will be accepted: JPG, GIF, TIF, PDF or PNG.
  • The attachment must be clear and legible on one page measuring 8.5" x 11".
  • Text on the attachment must be limited to essential information directly related to the image (e.g. a legend, percentage, references, etc.).
  • The attachment has to be referenced in your answer to section 4, question 1 where cited.

Note that including an attachment is not mandatory and no points will be given for including an attachment. The Applicant/Bidder acknowledges that it is within Canada's sole discretion to determine whether the attachment is removed or included in the bid.

 
* Challenge ID Use the drop-down arrow at right to choose the Challenge you are responding to.
* Project Name

Enter any text you want to describe your project or innovation.

* Provide the primary physical address where the project will occur: (Street, Unit Number, etc.)
* City
* Province
* Country
* Postal Code
Does the company own, or have the rights to, the required background Intellectual Property (IP) required to complete the project? Background IP refers to work created prior to, or independently of the project being proposed in this application. Click Yes, No, or N/A.
  • If "No", please describe how you will obtain or acquire access to the appropriate background IP to complete the project.
  • If "Not Applicable", please explain why access to background IP is not required. (maximum 500 characters)
1. Scope Carefully read the Desired Outcomes and Considerations section in the Challenge Notice and explain how your proposed solution meets all Essential Outcomes (if identified) or some/all Additional Outcomes (if identified).

1 (a) Describe your proposed solution and how it responds to the challenge. Clearly include in your answer how your solution meets all of the Essential Outcomes (if identified) in the Desired Outcomes and Considerations section in the challenge notice. (maximum 3000 characters)

1 (b) Describe how your proposed solution will meet some or all of the Other Outcomes (if identified) in the Desired Outcomes and Considerations in the challenge notice. (maximum 2000 characters)
2. Technological Readiness Level
2 (a) Indicate the current Technology Readiness Level (TRL) (1-4) of your proposed solution.

Explain the Research and Development (R&D) that has taken place to bring the solution to the stated TRL.

See also: What is a company's Technology Readiness Level?
2 (b) Describe the research and development activities that have taken place to bring the proposed solution to the stated TRL. (maximum 2,500 characters):  
3. Innovation Describe how your solution is an advancement over existing solutions.
Describe the novelty of your solution and how it advances the state-of-the-art over existing technologies, including competing solutions. (maximum 2,000 characters)  
4. Identify potential scientific and technical risks to the successful development of the proof of concept, and how they will be mitigated Phase 1. (maximum 2,000 characters)  
5. Benefits to Canada

 

Describe the benefits that could result from the successful development of your solution. Applicant/Bidders are asked to consider the potential benefits using the following three categories: Innovation Benefits, Economic Benefits, Public Benefits.

Explain your solution's potential benefits using the following three categories:

  • Economic Benefits,
  • Innovation Benefits
  • Public Benefits.
  • Innovation Benefits: Expected contribution towards the enhancement or development of new industrial or technological innovation within your firm. Assessment factors could include: potential spillover benefits, creation of intellectual property, impact on productivity of the new technology, etc. (maximum 1,000 characters):

 

Describe how your solution will help enhance or develop innovation within your firm.
  • Economic Benefits: Forecasted impact on the growth of your firm but other firms in Canada more broadly. This could include the development of new clusters and supply chains. Assessment factors could include the number of jobs created, number of high-paying jobs, project-related revenue growth, etc. (maximum 1,000 characters):

 

Describe how your solution will help your firm grow and contribute to the growth of other organizations or firms in Canada.
  • Public Benefits: Expected contribution to the broader Canadian public, including inclusive business and hiring practices (e.g., gender balance), investment in skills and training and environmental best practices. Assessment would consider the degree to which the Applicant/Bidder demonstrates that the solution is expected to generate social, environmental, health, security or other benefits to Canada. Assessment factors could include: solution-related environmental benefits, investment in local communities and solution related-impact on indigenous communities. (maximum 1,000 characters):

Describe public benefits that may ensue from your solution, such as improvements in:

  • Gender balance
  • Skills and training
  • The environment

6. Phase 1 Project Plan

Demonstrate a feasible Phase 1 project plan by completing the table below. Include project milestones, project activities under each milestone, the time required to complete each milestone (e.g., days, weeks and/or months), the total time required to complete the project, and the success criteria. Complete the table below. Indicate if any milestones and activities will be completed concurrently. *Note: Phase 1 cannot exceed 6 months and TRL4.

Complete the table with columns labeled "Project milestones", "Activities to complete the milestones ", "Time to complete the milestone", "Success criteria", and "Total time to complete the project".
7. Phase 1 Project Risks  

Identify potential risks (e.g. Human resources, financial, project management, etc.) to the successful development of the proof of concept and how they will be mitigated in Phase 1? (maximum 1,500 characters)

Describe all potential risks involved and how they will be managed in Phase 1.
8. Phase 1 Implementation Team

 

Demonstrate how your project implementation team has the required management and technological skills sets and experience to deliver the project
plan for Phase 1 by completing the table. Please note that a member can have more than one role. Include the labour rates and level of effort for each
member. A day is defined as 7.5 hours of work, exclusive of meal breaks. The labour rates and level of effort will be reviewed as part of the evaluation of Question 10.

Describe all team members and partners involved in the project.

Complete the columns labeled "Name and Title", "Project Role", "Project Responsibilities", "Relevant experience and skills (e.g. past experience, credentials, professional designation)", "Labour rate per day", "Level of effort (number of days on project)" and "Indicate if the Team member is an Employee of the Applicant/Bidder or subcontractor".
9. Inclusivity  

If your business were to receive funding from Innovative Solutions Canada, describe what actions (e.g., recruitment strategy, internships, co-op
placements, etc.) might be taken in Phase 1 to support the participation of under-represented groups (e.g., women, youth, persons with disabilities, Indigenous people, visible minorities) in the research and development of the proposed solution. (maximum 1,000 characters)

Describe what actions might be taken in Phase 1 to support the participation of under-represented groups  in the research and development of the proposed solution.
10. Financial Proposal

 

Demonstrate a realistic financial proposal for the Phase 1 project plan by completing the table below.

Note: The maximum funding available to an eligible small business for Phase 1 is identified in the challenge notice.

How do you know if the challenge you are responding to is supported by a Grant, or a Contract?

Firstly (1) Go to the "Open Challenges" section of the website. (2) Click on the challenge you wish to respond to and (3) click again on the "Maximum Value and Travel" tab. This will indicate if the challenge is supported by a grant, or a contract.

All  costs must be in accordance with Contract Cost Principles 103 1-2: https://buyandsell.gc.ca/policy-and-guidelines/standard-acquisition-clauses-and-conditions-manual/3/1031-2/6 as amended in the Call for Proposals.

All labour rates must reflect all-inclusive firm rates (e.g.  firm hourly rate, inclusive of overhead and profit).
For grant-based challenges, costs must be in accordance with the terms of the ISC grant information on eligible costs and stacking limits outlined in the Eligible Costs and Stacking Limits for Grants FAQ (Frequently Asked Questions).

Table A.
Financial Proposal.
* No advance payments will be made to successful bidders for any contract.

Complete the table with dollar amounts for each line-item.
11. Financial Control, Tracking and Oversight

 

Describe the financial controls and oversight that will be used to manage public funds throughout Phase 1. (maximum 1,000 characters):

Describe how public funds will be managed, including financial controls and oversight.

12. Phase 2 Strategy

 

Describe a realistic strategy for the prototype development of selected two participated Phase 2. Responses should include:
  • anticipated barriers
  • key tasks
  • estimated costs

(maximum 2,000 characters):

Describe the project plan for Phase 2 (prototype) of your solution.
13. Commercialization Describe how you think commercialization will proceed after Phase 2 (prototype phase), including perceived risks or possible barriers.
Describe your overall commercialization approach for the proposed solution.
Responses should include:
  • Target markets (excluding Government of Canada)
  • Non-ISC funding sources
  • Transition to a commercially-ready product or service
  • Any other indicators of commercial potential and commercial feasibility

(maximum 3,000 characters):

Describe how you think commercialization will proceed after Phase 2 (prototype phase), including perceived risks or possible barriers.

Section 5—Certification (Legal Statement)

* Mandatory (this section must be completed).

Original Text Explanation

Grant Challenges:

  • The Applicant certifies that any person, who is required to be registered pursuant to the Lobbying Act including consultant and in-house lobbyists, is registered pursuant to that Act.
  • The Applicant confirms that any former public officer holder or public servant employed by the Applicant is in compliance with the provisions of the Values and Ethics Code for the Public Service, the Policy on Conflict of Interest and Post-Employment and the Conflict of Interest Act.
  • The Applicant understands that the program reserves the right to make partial awards and to negotiate project scope changes with the Applicant.
  • The Applicant certifies that the proposed innovation contained in this application is not available in the marketplace, and has not been previously sold on a commercial basis.
  • The Applicant certifies that the Applicant has not nor has any person on its behalf engaged any person (other than an employee) for the purposes of obtaining ISC funding and paid, or agreed to pay, that person a commission, contingency or success fee or any other consideration (whether monetary or otherwise) that is dependent upon the Applicant receiving ISC funding.
  • The Applicant certifies that any former public office holder, that derives a direct benefit from an ISC grant, will be in compliance with the Conflict of Interest Act and Post-Employment Code for Public Office Holders.
  • The Applicant certifies that no Member of the House of Commons or Senate will benefit from an ISC grant.

Contract Challenges:

  • The Bidder understands that the maximum contract value for a potential Phase 1 contract awarded under the Call for Proposal is identified in the challenge notice.
  • The Bidder certifies that they have not attempted to sell the solution proposed in this Form on a commercial basis in the marketplace.
  • The Bidder certifies it has read, and it understands and acknowledges the instructions and the terms and conditions contained in all parts of the Call for Proposals solicitation number EN578-170003/C and any amendments on the Buy and Sell website.
  • The Bidder certifies that 80% of the financial proposal costs are Canadian goods or Canadian services, as defined in the Canadian Content certification. Refer to the Call for Proposals solicitation document.
  • The Bidder certifies that they will perform at least two-thirds of the research and development (R&D) work in Phase 1. The remaining R&D can be sub-contracted to other organizations or individuals.

Mandatory. Must be completed.

Click to place a checkmark indicating that you agree with and certify all the statements

Submitting your applicatiion

Text on Application Form Explanation

You are about to submit your proposal. By proceeding to do so, you certify that you have the authority to submit this information on behalf of the Applicant/Bidder, and that you have approval of the organizations listed in Section 1 to include their information. You also certify that you and the organizations that support this application understand that no funding will be disbursed based on the Application Process. See the Program and Applicant Guides for more information on the funding application process. Once your application has been received, the Applicant/Bidder will receive a confirmation email / letter and a file number for further reference. Please ensure that the contact information has been correctly included on this application.

To submit an application:

  • Important: Please be advised that an active Internet connection is required to submit your application.
  • Use the "Submit" button when your form is complete in order to upload your application.
    You may also visit http://www.ic.gc.ca/eic/site/101.nsf/eng/home
  • Once the application has been submitted, it is presumed that the application is final, and the Applicant/Bidder will no longer be able to make changes to the application.
  • All applications will be screened initially for eligibility criteria. Late application(s) will not be assessed.

Check that you have an active Internet connection.

Click the Submit button when your form is complete. This will upload the application. You can also visit http://www.ic.gc.ca/eic/site/101.nsf/eng/home for further information.

Authorized officer

* Mandatory (this section must be completed).

Text on Application Form Explanation
* Name

Indicate the name of the Authorized Officer for your business.

An Authorized Officer is someone is authorized to represent your company and has been given signing authority.

* Title Indicate the Title of the Authorized Officer. This could be different than the "Authorized Project Contact" in Question 10 (Section 1) above.
* Date The date the Application Form was completed.
Date modified: