Instructions for Form 4002 - Initial Registered Office Address and First Board of Directors
Form 4002 - Initial Registered Office Address and First Board of Directors (PDF Version, 763 KB)
You are providing information required by the NFP Act. Note that both the NFP Act and the Privacy Act allow this information to be disclosed to the public. It will be stored in personal information bank number IC/PPU-049.
In accordance with sections 20 and 128 of the NFP Act, this form must be filed with articles of incorporation, amalgamation, or continuance (import).
If the space available in item 3 is insufficient, attach a schedule.
Item 1: Corporate Name
Provide the name of your corporation as indicated in the articles of the corporation.
Item 2: Complete address of the registered office
This is where you must keep your corporate records and where official documents will be served on the corporation. Choose an address where you will be sure to receive any documents that are sent there since, legally, they will be assumed to have been received by the corporation.
The registered office address, even if it is also a residential address, is corporate information that is public (see Public disclosure of corporate information) and will be published in the Corporations Canada online database.
Indicate the street name and number, city, province or territory, and postal code of the registered office.
- The registered office address cannot be a post office box.
- The address must be within the province or territory as indicated in the articles of the corporation.
Item 3: Directors of the corporation
Directors must provide either a residential address or an address for service that is not their residential address. An address for service is an address where legal documents must be accepted by the director or someone on the director’s behalf.
The names and addresses of directors, even if the address of a director is also a residential address, are corporate information that is public (see Public disclosure of corporate information) and will be published in the Corporations Canada online database.
Indicate the first and last name, as well as the address of each member of the board of directors, including the date when the individual became a director.
- The address cannot be a post office box.
- The number of directors must correspond with the minimum and maximum number, or fixed number, of directors indicated in the articles of the corporation.
Item 4: Declaration
In the case of an incorporation, this form must be signed by an incorporator. If an incorporator is a company or other incorporated body, the articles must be signed by an individual authorized by that body. In the case of an amalgamation or a continuance (import), this form must be signed by a director or an officer of the corporation continuing into or amalgamating under the NFP Act.
For information on a corporation's ongoing reporting obligations, consult: Your Reporting Obligations under the Canada Not-for-profit Corporations Act.
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Ottawa, Ontario K1A 0H5
By facsimile: 343-291-3409
By e-mail: IC.corporationscanada.IC@canada.ca
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