Instructions for Form 4003 - Change of Registered Office Address
This form can be filed online at the Online Filing Centre.Form 4003 – Change of Registered Office Address (PDF, 931 KB)
You are providing information required by the NFP Act. Note that both the NFP Act and the Privacy Act allow this information to be disclosed to the public. It will be stored in personal information bank number IC/PPU-049.
Item 1- Corporate name
Indicate the corporate name. If you want to verify the exact name of the corporation, you can find it using the Corporations Canada online database.
Item 2 – Corporation Number
Indicate the corporation number. You will find the corporation number on your certificate of incorporation, amalgamation or continuance. You can also find it using the Corporations Canada online database.
Item 3 – Complete address of the registered office
This is where you must keep your corporate records and where official documents will be served on the corporation. Choose an address where you will be sure to receive any documents that are sent there since, legally, they will be assumed to have been received by the corporation.
The registered office address, even if it is also a residential address, is corporate information that is public (see Public disclosure of corporate information) and will be published in the Corporations Canada online database.
Indicate the street name and number, city, province or territory, and postal code of the registered office.
- The registered office address cannot be a post office box.
- The address must be within the province or territory as indicated in the articles of the corporation.
Item 4 – Declaration
This form must be signed by an individual who has relevant knowledge of the corporation and who is authorized by the directors. This includes:
- a director of the corporation
- an authorized officer of the corporation
- an authorized agent.
Please print the name and indicate the telephone number of the signatory.
For more information on a corporations ongoing reporting obligations, consult: Your Reporting Obligations under the Canada Not-for-profit Corporations Act or call toll-free (within Canada) 1-866-333-5556 or (from outside Canada) 613-941-9042.
235 Queen Street
Ottawa, Ontario K1A 0H5
By facsimile: 343-291-3409
By e-mail: IC.corporationscanada.IC@canada.ca
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