Apply to delay a not-for-profit’s annual meeting due to COVID-19

Federal not-for-profit corporations have several options to hold annual meetings during the COVID-19 outbreak while remaining compliant under the Canada Not-for-profit Corporations Act.

Should your not-for-profit decide it is unable to hold its annual general meeting (AGM) due to COVID-19, you can apply for authorization to delay your AGM using this online form. Apply at least 30 business days before the date your not-for-profit would send the notice calling its AGM under normal circumstances. Once approved, your not-for-profit must call its AGM and hold it before December 31, 2020.

Do not use this form to delay an AGM for reasons unrelated to COVID-19. Instead, see Extending the time for calling an annual meeting of members.

Limited to federally-incorporated not-for-profits
Before applying, make sure your not-for-profit corporation is federally incorporated. We can only approve applications for corporations governed by the Canada Not-for-profit Corporations Act.

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This application is for the annual meeting of members that is required to be called within six months of the financial year that has recently ended.

The corporation applies, under section 160(2) of the Canada Not-for-profit Corporations Act (NFP Act), for authorization to extend the time for calling an annual meeting based on the following factors:

  • The corporation is unable to comply with the timelines established by the NFP Act due to COVID-19 circumstances. Federal and provincial governments have restrictions on public gatherings and support social distancing measures during the COVID-19 crisis. These make it impossible for the corporation to have a physical, in-person annual meeting as planned.
  • Extending the time for calling an annual meeting would cause little or no prejudice to members. The corporation believes that the health and safety of its members, directors, officers and staff outweigh any potential prejudice to its members caused by an exemption and/or an extension granted to the corporation as a result of this application.

If the extension is approved, the corporation agrees to call the annual meeting and hold it before December 31, 2020.

The corporation also applies to have the financial statements that are required to be sent to and placed before the members at the annual meeting be the full financial statements for the year ending on the most recent financial year end or, if the corporation was incorporated in the past year, the financial statements for the period that began on the date the corporation came into existence and ended on the first financial year end as well as the immediately proceeding financial year.

The corporation agrees to inform its members of this extension, once granted, as soon as possible but not later than 60 days after the date of this exemption order.

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