Instructions for paying to renew a patent agent

According to subsection 16(1) of the Patent Rules, patent agents and law firms must renew their entry on the patent register every year. The renewal process runs from January 1st to March 31st of each year. Please see the Rules to ensure compliance with the requirements.

To renew your entry on the patent register, you can use the General Correspondence online form below or submit your request by regular mail.

The General Correspondence online form must be completed in order to submit and pay a patent agent renewal fee in order to maintain a person's or a firm's name on the register of patent agents. Please follow the instructions below to complete the form.

To create a new General Correspondence request

Select the "Create a new or load a general correspondence" button

  1. Enter your username and passwords if you are asked.
  2. Select the "Create a general correspondence" button.

Information – Step 1 of 4

  1. For the Title of Invention:
    1. For Title of Invention enter “Agent Renewal”
  2. For the Applicant or Inventor Name:
    1. For the Applicant or Inventor Name enter the name of the person completing the form.
      The person completing the form must either be the agent themselves or if the agent belongs to a firm, the duly authorized member of the firm whose own name is also entered on the register of patent agents.
  3. For the Sender (agent completing the form) information:
    1. For the First Name enter the sender's first name
    2. For the Last Name enter the sender's family name
    3. If applicable, for the Name of Corporation or Firm, enter the name of corporation or firm.
  4. For the Correspondence Type:
    1. How would you like the office to communicate with you?, choose one of the options below:
      1. Electronic Mail (Non secure)
        1. For the Email Address, enter the Email Address you wish for the office to communicate with you.
      2. Regular Mail
        1. For the Country enter the sender's country
        2. For the Address enter the sender's address
        3. For the City enter the sender's city/town
        4. For the Province/State enter the sender's province
        5. For the Postal/Zip Code enter the sender's postal code
        6. For the Telephone, enter the sender's telephone number
  5. Select the “2” button at the bottom of the form to go to step 2 – Attachments.

Attachments – Step 2 of 4

  1. For Attachments:
    Please attach a list of patent agents as required by subsection 16(1) of the Patent Rules.  You are encouraged to review the Rules to ensure compliance with the requirements.
    In order to maintain a person's or firm's name on the register of patent agents:
    • A person who is a resident of Canada shall pay the fee set out in item 35 of Schedule II;
    • For every person who is a resident of another country shall file a statement, signed by the person, indicating the person's country of residence and stating that the person is registered and in good standing with the patent office of that country or with a regional patent office for that country.
    • Every firm shall file a statement indicating each member of the firm whose name is entered on the register. This statement must be signed by a duly authorized member of the firm whose own name is entered on the register. Please note that the name of the firm cannot be as a signature.
  1. For File select the “Browse” button and navigate to your agent listing file. Select your agent listing file and select the Open button. The file must be of type: TIF, PDF or ASCII (TXT)
  2. For Type of Document select “Other”.
  3. Select the Add File button to upload it into the General Correspondence form.
  1. Select the “4” button at the bottom of the form to go to step 4 – Fees.

Fees – Step 4 of 4

  1. For adding fee Instructions :
    1. For Small Entity Status, select “No”.
    2. For the Fee Section select “Part VIII - Patent Agent”
    3. For the Fee Description select “Maintaining the name of a patent agent on the register of patent agents, $350”.
    4. For the fees total:
      1. For the Quantity, enter the amount agents that you have listed.
        (For each agent in the list $350 will be added. For example for 5 agents, the total will be $1750.)
  2. To Preview your form:
    1. Validate your information by selecting the Preview/Submit button.

Preview

  1. If there are any errors select the Back to form button to return to the main form, make the necessary corrections and select the Preview/Submit button again.
  2. To submit and pay for your form:
    1. Select the Submit button. You will see a payment method page.

Payment Method

On the Payment method page:

  1. If you have a CIPO deposit account, you will see two payment options:
    1. "Pay with a credit card" or "Pay with my CIPO deposit account"
  2. If you do not have a CIPO deposit account, you will see one option: "Pay with a credit card"
    1. Choose your payment method.

Payment Details using a Credit Card

  1. For the payment details, please complete the following steps:
    1. For Cardholder Name enter the name of the card holder.
    2. For the Card Number enter the credit card number.
    3. For the Expiry Date enter the expiry date of the credit card.
    4. d. For the Card Security Code enter the 3 digit security number on the back of your credit card.
  2. To process the transaction select Process Transaction.
  3. Select the "Continue" button.
  4. You will receive a confirmation receipt for the electronic transaction. Please print this information for your records.

Payment details using a CIPO deposit account

  1. For the payment details, please complete the following steps:
    1. Select your account number from the list.
    2. Select the "Pay Now" button.
  2. Select the "Continue" button.
  3. You will receive a confirmation receipt for the electronic transaction. Please print this information for your records.
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